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MANAGE YOUR TEAM WITH
BLOCKCHAIN
TECHNOLOGY
VeriDoc HR is a verification solution designed to track employees’ working hours and eliminate timesheet fraud. Due to an increased number of employees working from home, the solution can now be applied to a remote-based workforce as well as traditional businesses.
Businesses incur huge costs every year due to timesheet and attendance fraud. There are many ways that this occurs, for instance employees signing in other employees, ghost workers and altered time sheets. These are some of the ways that businesses lose money to time sheet fraud. Until now there has not been a suitable solution to combat this problem in real-time.
VERIDOC HR MOBILE APP
VeriDoc HR’s mobile app allows employees to clock-in/out from work by simply scanning a QR code. Times and locations are stamped on the blockchain to provide trusted timesheet records. Employees use their mobile device with two-factor authentication (2FA) to clock in and clock out so that others can’t clock in on their behalf. Time and location stamps on the blockchain are permanent, providing a trustworthy audit trail if timesheet records need to be inspected.
KEY BENEFITS
Accurate & Secure Timesheets
Time and location data is recorded on the blockchain for verification and audit purposes.
Tamper-Proof
VeriDoc Global’s patented technology prevents anyone from illegally changing the timesheet data.
Mobile App Security
Mobile app with Two-factor Authentication (2FA) prevents employees from clocking-in/out for others.
Flexible Management
Web portal for employers to manage employee profiles, timesheets and generate reports easily.
QR Code Based Tracking
Location tracking to ensure that employees are clocking-in/out at the correct location.
Export Timesheet
Export timesheet data in XLS format and every standard format, which can be easily imported into existing payroll and billing systems.
HOW DOES IT WORK?
VeriDoc HR software is a fool-proof verification solution that is designed for tracking the working hours of the employees and eventually eliminating timesheet frauds. The automatic employee clock-ins & clock-outs usually means that the employees do not have the requirement for filling out any timesheet again.
Login of the employee
By utilizing the mobile application, one can enter their email address & password for logging in.
Employee Check-Out
To clock-out, the employees need to press “Clock Out” button and then scan the QR code of their employer again when they finish work.
Employee Check-In
To check-in, one needs to press the “Clock In” button and scan the QR code of their employer with the inbuilt QR code reader when they start working.
Records of timesheet
An employee can be able to view his complete timesheet history just by the selection of “My Timesheet” and then opting to select “This Month” / “Previous Months” options present in the footer.
VeriDoc HR software is a fool-proof verification solution that is designed for tracking the working hours of the employees and eventually eliminating timesheet frauds. The automatic employee clock-ins & clock-outs usually means that the employees do not have the requirement for filling out any timesheet again.
Login of Admin
Using this mobile application, the admin needs to enter his email address & password for accessing the Dashboard for Admin.
Creating a New Employee
This helps the admin in creating profiles for new employees quickly. The new employees would receive an invitation over an email and they would receive the application download link of VeriDoc HR. This can be downloaded on their Smartphone for free.
View Check-In / Out Anytime
The employers/admins can track all of the timesheets of their employees and also the total hours worked by every employee.
Managing Employees
The admin can manage all employees from a single screen. From this screen, the admin can access the employees’ history of work.
Managing Timesheets
The admins can conveniently export the timesheets in PDF or CSV format whenever required.
Generating Unique QR Code
One QR code that is absolutely unique is being generated for every employee
Login of Admin
The web app when used, the admin requires to enter their email address & password for accessing the Dashboard for Admin.
View Punch-In / Punch-Out Anytime
The admins/employers can access their employees’ timesheets where every employee’s total work works can be found out any time.
Creating New Employee Profile
The admin can create profiles of new employees quickly and easily. Employees would receive an invitation by email and can download the application of VeriDoc HR on their Smartphone FOC.
Managing Employees
The admin can manage all the employees from a single screen. The admin can track every employee’s work history at any time.
Managing Timesheets
The admin can conveniently export timesheets either in PDF or CSV format as per requirement.
Generating Unique QR Code
A QR code unique to every employee is being generated.
CONTROL PANEL FEATURES
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SET TIMESHEET CYCLES
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RECORD MANAGEMENT
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DATA AND ANALYTICS
Weekly / Monthly / Custom cycles that define the cut-off period for timesheets.
Manage what gets recorded on the blockchain and how often.
Auditing, reports and employee insights.
Employees simply download the VeriDoc HR mobile app from the play store/app store. The next step is to login into the app with the username provided by the employer and then link their device using One Time Password (OTP). Once this has been done, they are ready to start clocking-in/out.
CLOCK-IN
An employee opens the VeriDoc HR App, scans the unique QR code and selects Clock me in.
CLOCK-OUT
An employee opens the VeriDoc HR App, scans the unique QR code and selects Clock me out.
